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STAFF FREQUENTLY ASKED QUESTIONS

Permits, Payments and Timing Parking Areas Penalties and Security Alternative Transport

Please note: This FAQs pertains mainly to staff permits. For FAQs about student, visitor and casual parking, see the general FAQs.

Why is the University now charging for parking?

The charges help cover the cost of supply and maintenance of parking areas, manage the demand for parking, and encourage staff and students to consider more sustainable ways of getting to campus. Read the VC’s statement for more information.

Permits, Payment and Timing

What parking options are available for staff on campus?

Staff can choose to pay for a reserved Numbered Park, a Licence to Hunt (LTH) permit that allows them to park in the designated staff parking areas, or they can choose to park in the general parking areas and pay the appropriate daily or weekly parking fee at the payment machines using the new Pay-by Plate system. Work out the best option for you.

What hours will I have to pay for parking?

Paid parking is only applicable Monday to Friday, 8.30am to 4.30pm (except public holidays). This system operates all year round and not just during semesters.

What is a "Licence to Hunt" (LTH) permit and how does it work?

A Licence to Hunt is simply a permit purchased by University staff members, at a cost of $300 a year deducted automatically each fortnight by payroll, that allows staff to search for a parking space in the campus staff parking areas; it does NOT guarantee them a parking space.

The LTH permit is a card that the holder must display in a sticker pocket in their vehicle's windscreen. The pocket is supplied by the University with the permit, and must be attached to the inside of the car’s windscreen on the passenger's side, directly above the registration (or RUCs if diesel).

What is a "Numbered Park" and how does it work?

A Numbered Park is a space that is specifically identified and allocated to a staff member, at a cost of $750 a year deducted automatically each fortnight by payroll. They are identified by a number, not the staff member’s name or licence plate number. In general, these parks are closest to the buildings and have mostly replaced older reserved parks.

The Numbered Parking permit is a card that the holder must display in a sticker pocket in their vehicle's windscreen. The pocket is supplied by the University with the permit, and must be attached to the inside of the car’s windscreen on the passenger's side, directly above the registration (or RUCs if diesel).

What is the eligibility criteria for a staff permit?

A LTH or Numbered Park permit can be obtained by those staff that qualifiy. The criteria is as follows, with modifications as appropriate.

  1. Continuing staff
    A permit can be purchased irrespective of the percentage of time employed.  Under Paid Parking only one transferable permit will be issued to each staff member, and it is up to the staff member to transfer it between cars.  If two eligible staff are within the same household, then two permits can be purchased. Staff who earn $50,000 or less per annum gross (irrespective of hours worked) will be entitled to buy a LTH permit at a discounted rate, proportional to their salary. The discounted rate will be calculated automatically by the payroll system on a sliding scale, but this option is not applicable to Numbered Parks.

    The “Information for Users of the Waikato University Campus Parking Facilities” sheet will be issued with each permit. The permit should be returned if a staff member leaves the employment of the University.

  2. Fixed term appointments
    Permits can be purchased by staff on fixed-term appointments, regardless of duration. The permit will expire automatically at the end of the appointment. The permit should be returned at the completion of that appointment.
  3. Sessional Assistants and Casual Staff
    These groups do NOT qualify for a parking permit. However, there may be a case to issue a “temporary” permit.  These employees need to visit the Security office to discuss this possibility.
  4. Changes and Terminations
    Once the automatic salary deduction ceases, Parking will be notified. The permit should be returned.

Do I need a permit for each vehicle I may bring to University?

No. Licence to Hunt and Numbered Park permits are transferable; they belong to the individual staff member and can be used in any one vehicle provided the card is displayed in the supplied window pocket. Pockets are supplied with the permit and additional pockets are available on request from Security at no extra cost.

How do I pay for a permit?

The sole method of payment is through the University payroll system by automatic fortnightly pay deduction which only occurs when staff apply for a permit. This deduction is taken from the gross (before tax) salary. Alternatively, staff can opt to not buy a permit and park in the general (student and public) parking areas, paying the appropriate daily or weekly parking fee. See the general FAQs for more on casual parking.

How do I apply for a permit?

To register for a staff Numbered Park or Licence to Hunt (LTH) permit, log in to Āku Mahi, select Parking Permit Deduction Authority in the left-hand menu and complete and submit the online form. Payroll deductions for permits begin from your first pay cycle after you register. If you are intending to register for a Numbered Park it is recommended you contact Security in the first instance to find out what parking spaces are available.

The permits are managed by the UniSafe Security office and are delivered directly to staff at their desk or workspace.

What happens if I lose my permit?

If a permit is lost or stolen you must inform Security as soon as possible. The parking administration staff will issue a replacement permit.  Replacement permits will cost an additional $20, which is payable at the time of receiving the permit. You may opt not to replace your missing permit so in that instance you will need to cancel your automatic salary deduction and use other forms of transport or parking.

What should I do if I forget to bring my permit to work?

If you forget your Licence to Hunt permit, and it is impractical to return home to get it, then you must park in the general (student and public) parking areas on campus and pay the appropriate daily parking fee, or park off campus. If you do park in the staff areas without a permit displayed, you risk getting immobilised.

If you have a Numbered Park and forget your permit you can continue to park in your designated park. Numbered Parking spaces are not actively monitored; Security staff will only intervene if requested by the holder of a parking space.

What happens if I leave the University’s employment?

If you are leaving the employment of the University then the payroll deduction will automatically stop. In addition you should return your permit to the Security office on your last day.

What happens when I go on holiday; do I get a refund?

There is no reimbursement. Sick leave and holidays have been allowed for in the fee structure. Permits are transferable, so staff can lend or rent their permit or Numbered Park to a colleague if they wish. If staff take a substantial amount of time off they may wish to cancel their permit, however in the case of a Numbered Park they may lose that parking space if there is a waiting list.

Do I need a permit to park on the campus year-round or just during the semesters?

Yes, you need a permit to park on campus all year. Parking administration staff will be monitoring parking during office hours; Monday to Friday, 8.30am-4.30pm (except public holidays). Outside of these hours, staff, students and visitors may park in the general parking areas without a permit/payment.

How do I cancel my permit?

To cancel a staff Numbered Park or Licence to Hunt (LTH) permit, log in to Āku Mahi, select Parking Permit Deduction Authority in the left-hand menu and cancel the payroll authority. You will be paid up until the end of your current pay cycle. You will need to give your permit back to Security staff in the B Annex building (please do not post your permit in the internal mail).

Do University owned vehicles need a permit? And where should I park them?

University branded vehicles do not need a permit but should only be parked in the areas designated for University fleet parking unless loading or unloading, i.e. in the gated compound in Gate 1 by the ITS building, or other Faculty-based parking spaces. If these spaces are full, you can park a University vehicle in a staff LTH parking area, or if these are full, in general parking area.

Fleet vehicles should always be legally parked. At no time should a branded vehicle be parked in a Visitor park, these are reserved for visitors at all times.

What happens if I don’t purchase a staff permit?

Staff who choose not to purchase a permit can park in the general (student and public) parking areas on campus and pay the appropriate parking fee (see general FAQs), or park off campus, or use another form of transport to campus.

Am I able to use my Licence to Hunt permit in any vehicle, even a car I don’t own?

Yes, a Licence to Hunt permit belongs to the individual staff member and is therefore transferable and can be utilised in any vehicle, provided it is displayed correctly in a pocket attached to the inside of the vehicle’s windscreen above the registration.

What if both my partner/spouse and I want to bring separate vehicles?

If you are both staff and wish to park on campus then you will both need to buy a permit or pay to park in the general parking areas.

Do I need a permit to park my motorcycle?

Motorcycle parking remains free.  Motorcyclists must comply with the parking regulations and only park in the designated areas provided.

What if I’m going away for 6 months on study leave, can I put my park on hold?

The Licence to Hunt or Numbered Park permit is not particular to the vehicle. If you are going away for a substantial period of time, or indeed any other circumstance where you might be absent from the campus, you can cancel your payroll deduction or choose to lend or leases the permit to a colleague. What arrangements you come to (if any) in that circumstance is entirely up to you. Be aware that if you cancel your payment and give up a Numbered Park it may be allocated to someone else.

Can I sub-let a Numbered Park to another staff member for a limited period?

As for the question above the answer is yes, but it’s entirely up to you and arrangements and payments must be handled by you.

Can I upgrade my permit from a LTH to a Numbered Park?

Yes you are able to upgrade your permit provided there is a Numbered Parking space available. You will need to discuss this with UniSafe Security. You can also downgrade from a Numbered Park to a Licence to Hunt if you wish. You will need to cancel one payroll authority and instigate a new one, and return the permit you are no longer using.

Can a manager choose to give an employee free parking as a perk, or as part of their salary package?

No. All University staff must pay personally for vehicle parking and no University funds nor employment agreements can be used to pay for parking. External organisations who are tenants on campus can opt to purchase bulk parking permits and use them as they see fit.

What has University done address the issue of this charge unfairly affecting part-time staff and those on lower salaries?

The University is aware that some staff have been more affected by paid parking than others, due to lower salaries, or part time employment.  Staff who earn $50,000 or less per annum (irrespective of hours worked) will be entitled to buy a LTH permit at a discounted rate, proportional to their salary. More information is in the question below.

How does the LTH discount for staff earning less than $50k per annum work?

Eligible staff who earn less than $50,000 per year gross are entitled to buy a Licence to Hunt (LTH) permit at a discounted rate proportional to their salary. The scale is based on actual earnings regardless of whether the staff member is full-time or part-time, or how many hours are worked. The sliding scale is not applicable to Numbered Parks.

The rate can be worked out by multiplying your fortnightly gross earnings by .006. See the discounted LTH sliding scale deduction table to give you an idea of what these deductions are at different salary levels.

The actual amount deducted will be proportional to the amount earned each fortnight and is calculated automatically by the payroll system. Staff whose earnings vary from fortnight to fortnight will find that the deduction varies accordingly. Staff do not need to specify the discounted rate as it will be applied automatically when payroll deductions begin after they register. They will need to register for a LTH permit by clicking the Parking Permit Deduction Authority link in Āku Mahi.

What will paid parking income be used for?

The income from paid parking will cover the cost of parking provision (land leases, maintenance and depreciation) and encourage a move towards more sustainable transport options. It is intended that after the cost of the initial capital outlay is recouped, funds will be available for supporting a variety of more sustainable transport modes and initiatives.

Parking Areas

Where can I park?

As a holder of a Licence to Hunt you may park in any of the designated staff parking areas that are not individually numbered or reserved, or, if these areas are full, in any of the general (student) parking areas. If you do not hold a LTH or Numbered Park permit you will need to park in the general parking areas and pay the appropriate daily or weekly rate. This campus map shows the various parking zones. You can also park off campus, but please be aware of local time limits.

Am I guaranteed a parking space if I park in a staff LTH area?

The staff LTH permits are just that, a licence to hunt for a car park in the designated staff parking areas, so you are not guaranteed a parking space if these areas are full. The only guaranteed parking spaces are the Numbered Parking areas. Currently, staff LTH areas are under-sold, so there is a high likelihood that staff with a LTH permit will not struggle to find a park.

What happens if the LTH car park is full?

If the staff Licence to Hunt parking areas are full, your LTH permit also allows you to park in the general parking areas on campus at no extra charge, provided your LTH permit is displayed correctly. You may not park in the two time-limited (150 minute) Pay & Display areas (in Gates 1 and 5) as these are reserved for short-term parking (visitors and people in a hurry or running late).

Staff cannot park in any visitor parks, these are reserved for visitors at all times.

If I purchase a Numbered Park and someone parks in it can I park in a LTH area or general parking area?

Your Numbered Park permit allows you to park in the staff LTH or general parking areas at any time, provided your permit is displayed. If you find another vehicle parked in your Numbered Park you will need to report it to Security; the vehicle will likely be clamped.

Do visitors need a permit?

Visitors on official University business who park in a designated visitor parking area need to obtain a visitor permit from the reception area they are visiting, or have a sandwich board pre-arranged by a staff member (this service is available from Unisafe/Security). Visitors wanting to park on campus for the purpose of events, for example at the Academy or Chapel, must park in the general areas and pay the daily fee between the hours of 8.30am and 4.30pm, Monday to Friday.

Is the Sandwich Board system still available?

The existing sandwich board service is still available at the discretion of the UniSafe Security office who administer it. This parking facility is NOT available for staff to book spaces for staff use or for independent contractors who come to the campus on a regular basis.

I require a disabled space, what happens with that?

Staff with a current named accessible parking space will retain that area provided they purchase the Licence to Hunt permit. The rest of the accessible parking spaces will remain free to general use of those people holding a mobility permit.

Can I still use the general parking areas on campus?

Staff can use the general parking areas on campus but they must pay the appropriate daily or weekly parking fee during paid parking hours; Monday to Friday, 8.30am-4.30pm.  If a staff member has a LTH permit, they are entitled to park in the general parking areas if the staff areas are full, provided they display their permit correctly. You may not park in the two time-limited (150 minute) Pay & Display areas (in Gates 1 and 5) as these are reserved for short-term parking.

Staff cannot park in any visitor parks, these are reserved for visitors at all times.

What happens with vehicles hired for use by staff for a day or more?

Hire vehicles do not need a Licence to Hunt permit; the administration staff should utilise a one-day visitor parking permit, which is free and provided from the appropriate reception, and display that permit on the dashboard of the vehicle. If a UoW fleet vehicle is being used, as it is a branded University vehicle it does not need any form of permit.

What if I drive my mobile home to campus for the day, or bring a vehicle towing a trailer?

If you are parked in the staff or general parking areas and take up more than one parking space, then you will need to pay an additional daily parking fee if you have a LTH permit, or pay two daily parking fees if you do not have a LTH permit. Staff who have a Numbered Park will not be able to park an oversized vehicle in their space.

Can I park in the Ridelink parking area and is it free?

Ridelink is a preferential parking area only, it is not free parking. If you carpool to campus you may park in the RideLink zone provided you comply with the RideLink requirements and display the current RideLink permit. Payment of the appropriate parking fee or having a staff LTH permit is still required when utilising this parking area.

Penalties and Security

What happens if I don’t pay?

If you park in the staff parking areas without a LTH or Numbered Park permit displayed, or you park in the general parking areas with paying the appropriate daily or weekly fee at the pay-by-plate machines, you will risk having your vehicle clamped by Parking staff. The clamp removal fee is $50 payable to the Security office upon removal, or $100 if you park in a Numbered Park.

Can staff working afterhours get parking closer to buildings in safer, well-lit areas?

After 4.30pm, staff can move their vehicles closer to buildings, as long as they obey the standard Parking Regulations, and also ensure they are only occupying a LTH area or visitor park, or have obtained prior permission from the owner of a Numbered Park.
The University checks lighting levels at least annually, and adds additional lighting as required, or trims trees, to ensure light levels are maintained.
UniSafe/Security also provides, on request, a service to escort staff or students to vehicles – call 07 838-4444, or extn 4444 from a University phone.

Alternative Transport

If I regularly carpool with a group of other UoW staff can we purchase a shared LTH or Numbered Parking permit and share the costs?

Yes, but the reimbursement of shared costs among you is up to you to organise. The University payroll system cannot split the payment among different staff, therefore one person will need to pay for it from their salary and be reimbursed by the group.

Will there be subsidies towards staff purchase of bikes or bus cards?

Yes. Thanks to an agreement between the Waikato Regional Council and the University, starting in A Semester 2017 University staff and students will receive an additional 30% subsidy on their bus fare when using a BUSIT card. The standard BUSIT card fare of $2.40 per trip is already discounted from the single cash fare of $3.30. With the additional subsidy, staff and students will only pay $1.70 per trip. Read more about the subsidy.

At this point the University is not looking to subsidise the purchase of bicycles but is certainly encouraging of increased cycling to the campus, and will actively facilitate that by providing more lockable bike facilities.

Is there going to be more secure bike storage facilities on campus?

Yes, the University has recently installed new bike lockers on the ground level of C block, at the rear facing R block, and at I block (near the FASS reception). Staff and students who wish to gain swipe card access to this locker, or any of the bike storage facilities on campus (under L block and under G block), should visit the Security office to have that access added to their existing ID card.

To encourage more staff to walk/run/cycle, will the University be installing more showers on campus?

There are already shower facilities for general use on the campus and as new buildings are added or significant refurbishment occurs, more showers will be added. Shower facilities on campus