Branded Merchandise Policy
Responsibility for policy: Assistant Vice-Chancellor (Communications, Marketing and Engagement)
Approving authority: Vice-Chancellor
Last reviewed: March 2015
Next review date: March 2020
- This policy applies to all staff of the University of Waikato.
- The purpose of this policy is to set out the processes and restrictions that apply to the branding of University of Waikato merchandise.
- This policy applies to the use of University trademarks on merchandise; it does not apply to their use on permanent signage, vehicles, buildings or other capital assets, responsibility for which rests with those managers who have responsibility for those assets (e.g. University Fleet Manager for University vehicles).
- This policy should be read in conjunction with the following:
- In this policy:
branded merchandise means clothing or goods, whether for sale, gifting, or internal use, that feature University trademarks
preferred supplier means a supplier that has been awarded 'preferred supplier' status by the Chief Financial Officer for the supply of specified goods or services to the University following a competitive tender process which has resulted in a procurement contract; where a preferred supplier exists for a given good and/or service, that supplier must be used
trademarks means the registered and unregistered trademarks of the University of Waikato and includes the University coat of arms and its variations, wordmarks, devices, logos and combined marks.
- The University of Waikato owns all rights and interests in, and title to, its trademarks; the use of its trademarks is carefully managed to ensure that their use upholds the reputation, values and brand of the University.
- Only the Assistant Vice-Chancellor (Communications, Marketing and Engagement) has authority to approve the use of University of Waikato trademarks on merchandise, and the channels through which branded merchandise may be sold.
- Rules on the use of University trademarks are set out in the University of Waikato Brand Standards.
- Branded merchandise for University purposes must be purchased from a preferred supplier through the University's authorised purchasing system (Unimarket) in accordance with the Procurement Policy; the purchase order must be raised before branding work commences.
- Staff who wish to procure an item of branded merchandise for University purposes that is not part of the University's range of approved branded merchandise must consult with the Assistant Vice-Chancellor (Communications, Marketing and Engagement) before doing so, and must comply with any decisions of the Assistant Vice-Chancellor (Communications, Marketing and Engagement) with respect to the use of University trademarks on the merchandise.
- Line managers are responsible for ensuring that staff within their area of responsibility comply with this policy.
Responsibility for monitoring compliance
- The Assistant Vice-Chancellor (Communications, Marketing and Engagement) is responsible for monitoring compliance with this policy and reporting any breaches to the Vice-Chancellor.
- Breaches of this policy may result in disciplinary action under the Staff Code of Conduct.