The University of Waikato - Te Whare Wānanga o Waikato
Student & Academic Services Division
Wāhanga Ratonga Mātauranga Ākonga
Waikato Home Waikato Home > SASD > Student Discipline
Staff + Student Login

Student Discipline


What if I disagree with the decision?

If you believe that a decision made with respect to a complaint of misconduct under the Student Discipline Regulations is unfair, you may appeal the decision. An appeal must be received by the appeal authority not more than 14 days after the date on which the relevant decision was formally notified to you, the appeal must be made in writing, and it must be based on one or more of the following grounds:

  1. that the process used for addressing the alleged misconduct was unfair
  2. that the decision reached was manifestly at odds with the evidence
  3. that the remedy imposed was manifestly at odds with the misconduct
  4. that significant new evidence has become available that could not have been reasonably obtained and presented during the initial process and that could have a material effect on the decision made.

(section 25(4) and section 26(4) of the Student Discipline Regulations)

Note: A decision made by the Pro Vice-Chancellor (Māori) under Tikanga Māori provisions (section 13 of the Student Discipline Regulations) is final and cannot be appealed.

Who can I appeal to?

The nature of the original authority that heard the original complaint determines which of two appeal processes applies:

1. Appeal to the Chairperson of the Student Discipline Committee

If the complaint was heard by a Chairperson of Department, a Dean, a Chief Examiner, the University Librarian, or another staff member (other than those listed in section 2 below), you can appeal the decision to the Chairperson of the Student Discipline Committee.

The letter of appeal, along with the receipt showing payment of the appeal fee, may be submitted at the reception desk downstairs in the Gateway building, Gate 5, Hillcrest Road, Hamilton. or sent to:

  The Secretary to the Student Discipline Committee
  University of Waikato
  Private Bag 3105
  Hamilton 3240
   
  academic.integrity@waikato.ac.nz
     
  Fee:
$50.00, paid to the Finance Office, Student Centre
     

Note: An appeal must be received by the appeal authority not more than 14 days after the date on which the relevant decision was formally notified.

2. Appeal to the Student Discipline Appeals Committee, a committee of Council

If the complaint was heard by the Student Discipline Committee, the Chairperson of the Student Discipline Committee (under summary jurisdiction), the Head of Student and Academic Services, or the Vice-Chancellor, you can appeal the decision to the Student Discipline Appeals Committee, a committee of the University Council. The Student Discipline Appeals Committee comprises three members - two members appointed by and from Council and one other member appointed by the Council on the basis of his or her knowledge of legal processes, who is chairperson of the committee.

The letter of appeal, along with the receipt showing payment of the appeal fee, may be submitted at the reception desk in B Block, Gate 5, Hillcrest Road, Hamilton, or sent to:

  The Council Secretary
  University of Waikato
  Private Bag 3105
  Hamilton 3240
   
  tracy.pilet@waikato.ac.nz
     
  Fee:
$200.00, paid to the Finance Office, Student Centre
     

Note: An appeal must be received by the appeal authority not more than 14 days after the date on which the relevant decision was formally notified.

What should I include in my appeal?

The letter of appeal should contain all of the information that you think is relevant and necessary to support your appeal, including the following information:

  • Your full name and student ID number
  • The email address and telephone number you would like to be contacted by
  • The postal address you would like correspondence about the appeal to be sent to
  • A summary of the matter or decision being appealed
  • The grounds on which the appeal is being made (see section 25(4) and section 26(4) of the Student Discipline Regulations) and relevant details in support of the appeal on each of the grounds.

The letter must be signed and dated.

Attach to the letter copies of any relevant evidence or documentation to support your appeal (if appropriate).

Note: The Waikato Students’ Union (WSU) provides a student advocacy service, and can assist you in the preparation of your appeal letter.

Once your appeal has been received, the appeal authority will advise you of the date, time and location of the appeal hearing. You will be invited to attend the appeal meeting in person to speak to your appeal. Subject to the agreement of the appeal authority, you may bring a support person or an adviser to the hearing if you wish. Also invited to attend will be the original complainant/s and the authority that made the decision you are appealing against.

After the hearing, the appeal authority will make a decision and you will be notified of that decision in writing.

The decision of the appeal authority is final.


» Why was I referred? » Finding out I've been referred » Meeting Options » What happens at a meeting?
» Decision and outcomes » What if I disagree? » Making a complaint » Plagiarism
» Examinations » Cheating » Other Misconduct » Academic Integrity