The University of Waikato - Te Whare Wānanga o Waikato
Staff Assessment Handbook
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Other Assessment Related Information

(1) Return of Assessments

It is essential that students receive their marked assessments back in time for feedback to inform their ongoing learning and subsequent assignments. Each Faculty needs to have a consistent policy around the return of assignments to students and this should be carefully monitored.

The University aims to ensure all assessed internal assessment is marked and returned to student as quickly as possible and the following guideline is recommended:

  • Other than in exceptional circumstances, all internally assessed assessments should be marked and returned no more than three weeks after the submission date (two weeks for Summer School papers) and at least one weeks before the final examination.

(2) Referencing guidelines and caution against plagiarism

All paper outlines should clearly outline University policies on plagiarism and preferably provide students with guidelines for acceptable referencing practice. If possible, the paper outline should indicate other sources of information on appropriate referencing to students.

Specific policies and/or guidelines for dealing with plagiarism, multiple submissions of essentially the same material, cheating etc are provided in School/Department handbooks and websites, and students and staff are strongly recommended to familiarise themselves with these..

(3) Class representatives

Paper convenors may be contacted by class representatives on assessment-related matters but should also provide opportunities for all students to discuss assessment-related matters

(4) Complaints procedures

If students have a complaint in relation to assessment, both students and staff need to adhere to University processes for handling concerns and complaints as set out in the ‘Student Concerns and Complaints Policy’.

(5) Querying a grade for a specific piece of internally assessed work

In cases where a student has a query about a grade, the student should in the first instance discuss this with the paper convenor. If it is agreed that a reconsideration of the mark or grade is warranted, it is the convenor’s responsibility to ensure that the work is re-marked (which may be done by another staff member). If the student is not satisfied with the outcome, they may approach the Head of School/Department next. If discussion with the Head does not lead to an acceptable resolution, the student may express their concerns, in writing, to the Dean of the Faculty.

(6) Deadlines and extensions

  • Students are required to complete and submit all internal assessment by specified dates. The last date for accepting internal assessment (the deadline) is written in the paper outline. If the student cannot meet the deadline for a significant reason they must follow Department procedures (as stated in the paper outline) or they will fail the assignment.
  • Extensions to the submission date are required in writing from the Programme/Department’s designated person. Students need to request an extension before the due date.
  • Unless an extension in writing has been granted, a lecturer may refuse to accept a piece of work which is submitted after the specified date, and automatically award it no mark, or may lower the mark as a penalty for lateness. Department/Programme-specific procedures should be clarified with the Head of School/Department.
  • Extensions will normally only be given in case of illness, family bereavement, or serious personal accidents or circumstances.
  • Requests for extensions on medical grounds must be accompanied by a medical certificate.
  • No deadlines may be extended beyond two weeks after the last teaching day of the semester(s) in which the paper is taught as final grades must go to the Board of Examiners at this time.

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