The University of Waikato

Online Āku Mahi Help


Managing Approval Delegations

If a manager is going to be unable to process transactions for five or more days then they should ideally delegate approval authority to another suitable staff member. The time frame for which delegations apply can be managed from the My Approvals tab – Approvals Link – Approval Delegation menu item. Initially there will be no delegates in the delegations approval area as they need to be set up by Human Resources. Contact your HR Advisor to arrange the set-up of a suitable delegate.


Select the Edit link under the Action column and then set the Start and End Dates for the applicable delegation period.  Please note that due to system constraints, the end date MUST be set before the start date.


It is also possible to change the Delegated Position Number to any staff member but this will result in problems if the individual selected does not have staff management responsibilities nor has previously been set up as a delegate by HRM as they will not have access to the requisite menu items. Please always contact HRM if you wish to modify your delegate (either temporarily or permanently).

The delegation will automatically expire on the End Date nominated.