The University of Waikato

Online Āku Mahi Help

 

Making Leave Bookings

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Select the Leave Bookings Request menu item and you will be presented with a screen which lists your Leave Balances along with any Pending Leave Requests (leave which has been booked but not yet approved) and any approved Future Leave Bookings.

Due to the way the system calculates leave you need to book whole day and part day leave requests separately. The Part Day Leave Bookings are usually for staff who wish to take less than a whole day of leave.

If your leave period includes a mixture of whole and part days then use both booking request forms - one for the whole day components and the other for any remaining part days. Part days need to be booked individually by date.

This form is also used to notify or book Sick leave, Bereavement/Tangihanga Leave, Jury Service, Union Leave, Employment Relations Education Leave, and Long Service Leave. You should check the Leave Policy and your Employment Agreement for details for each of these leave types and your entitlements. You may also contact the Human Resource Management Division for further information or clarification. Parental and Academic Leave cannot be booked in Āku Mahi (continue using the paper forms).

Whole Day Leave Request

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The Whole Day Leave Request form is used to book whole day components of leave (including block bookings).

Choose the type of leave from the drop down Leave Code list. Select Start and End Dates (inclusive) using the calendar tool provided (or type manually using the format DD-MON-YYYY). All staff need to select Days in the Unit field and the system will calculate leave based on current rostered hours. Note that the Unit field will not be populated until a Leave Code is selected.

If Sick Leave is selected please indicate whether or not you have medical certificate in the Medical Cert. field (see your Employment Agreement for details concerning this). You also need to enter a Reason (i.e. Personal or Dependent/Family Sick Leave). The Other Doc. field is not used within the University environment. Any Comments you enter will be passed to your line manager as part of the approval process (as they are able to add comments when they approve or decline your request).

Select Save and Submit.

warning  Please note that clicking Save will only save your proposed leave request. It WILL NOT send a copy to your line manager for approval!

Part Day Leave Request

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The Part Day Leave Request form is used to book part day (normally half day) components of leave.

Choose the type of leave from the drop down Leave Code list. Select Start Date (actual date of the leave to be taken) using the calendar tool provided (or type manually using the format DD-MON-YYYY). Enter number of whole hours in the Hours field (3.75 - as shown - if you are employed for 37.5 hours per week or 4 if you are employed for 40 hours per week and wish to take a half day of leave).

If Sick Leave please indicate whether or not you have a medical certificate in the Medical Cert. field (see your Employment Agreement for details concerning this). You also need to enter a Reason (i.e. Personal or Dependent/Family Sick Leave). The Other Doc. field is not used within the University environment. Any Comments you enter will be passed to your line manager as part of the approval process (as they are able to add comments when they approve or decline your request).

When you select the Save and Submit button a copy of your leave request will be sent to your designated line manager for their consideration. If that person is away or unable to process the form within a fixed short period then the request escalates to the designated manager at the next level (usually the Dean or Head).

warning  Please note that clicking Save will only save your proposed leave request. It WILL NOT send a copy to your line manager for approval!

If there are any problems with a leave booking you will be presented with a warning screen where you may reverse the leave before it is submitted for approval. Note that this message will also display when you attempt to book accrued leave. Please read the Leave Policy and your employment agreement carefully to be aware of entitlements and local provisions. Contact your HRM Advisor if you need assistance or clarification.