Gmail - Calendar

When using Gmail any permissions and access must be set in the web version (not Outlook or other mail client). This will update in Outlook when it synchronizes.

  1. To share your calendar go to Google Calendar and select Settings > Settings > Calendars.
  2. calendar_set

  3. Click Edit Settings to the right of the calendar you wish to share.
  4. Enter the Google Email address of the person you wish the calendar with and then set the Permissions Settings.share_acalendar

    By default your calendar is available for all University Staff to see your free/busy times. They will not see any details of the appointments you have.

  5. You can share your calendar with specific people and give them the level of access you would like them to have.
    1. Make changes AND manage sharing
    2. Make changes to events
    3. See all events
    4. See only free/busy (hide details)

    Once you have added other calendars you will see the below Settings screen where you can make any further changes required.


    Depending on the level of access given as to where you will see them in your calendar (see below).

    • pink - your own calendar (under My Calendars)
    • light blue - full access (under My Calendars)
    • dark blue - partial acces (under Other Calendars)
    • burgandy - free/busy only (under Other Calendars)


Kuhukuhu Self Service Portal Te Kuhukuhu Rārangi - Log Your Own Request

"Kuhukuhu" is our IT Service Catalogue. You can search for and log your own service requests. You can also view the status of your current requests and see the estimated delivery time for them, provide further information by adding notes or attaching files, and view a full history of all previous requests.
For anything urgent you should phone the Service Desk: ext 4008 (838 4008) for assistance.