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How do I Take a Screen Shot?

On a Windows PC

Make sure you have the relevant dialogue box or error visible on the screen, this will take a screen shot of all your screens:

  1. Press the Print Scrn button (usually next to the F12 key)
  2. Open an email (or Word doc) and click in the body of the message
  3. Press Ctrl + V (or Right Click and click Paste)

To take a screenshot of just a dialogue box or active window do the following:

  1. Select the dialogue box or window to make it active
  2. Press the Alt + Print Scrn button together
  3. Open an email (or Word doc) and click in the body of the message
  4. Press Ctrl + V (or Right Click and click Paste)

Using the Snipping Tool

This tool must be searched for the first time you use it but you can save it to your Start Menu or Taskbar for easy access (right click on the link and click either Pin to Start Menu or Pin to Taskber)

  1. Select the Snipping Tool icon  snip_icon
  2. Select 'New'

    snip
  • You will see the following
  • Drag the cursor around the section you want to copy

snip_select

  • Save image as you normally would

You can then add this as an attachment to your email.

On an Apple Mac

Using Shortcut Keys

Capture your entire Screen: Hold down Apple+Shift+3
Capture a selection of your Screen: Hold down Apple+Shift+4 - Cursor changes to a cross to draw your selection.

Both these options will create a file on your desktop with the name ”Screen Shot [date] at [time].png”.

To copy a screenshot to the Clipboard, press and hold the Control key while you take the screenshot e.g. hold down Control+Apple+Shift+4 - the cursor will change to a cross to draw your selection and the resulting screenshot is instead copied to the clipboard, and can then be pasted into email or a document with Apple+V.

On an iPhone

Models with Face ID

  1. Press the Side Button and the Volume Up button at the same time
  2. Quickly release both buttons.
  3. After you take a screenshot, a thumbnail temporarily appears in the lower-left corner of your screen. Tap the thumbnail to open it or swipe left to dismiss it.

Models with Touch ID and side button

  1. Press the Side button and the Home button at the same time.
  2. Quickly release both buttons.
  3. After you take a screenshot, a thumbnail temporarily appears in the lower-left corner of your screen. Tap the thumbnail to open it or swipe left to dismiss it.

Models with Touch ID and top button

  1. Press the Top button and the Home button at the same time.
  2. Quickly release both buttons.
  3. After you take a screenshot, a thumbnail temporarily appears in the lower-left corner of your screen. Tap the thumbnail to open it or swipe left to dismiss it.

On an Android device

  1. Open the screen that you want to capture.
  2. Depending on your phone:
    • Press and hold the PowerVolume down buttons at the same time for a few seconds.
    • If that doesn’t work, press and hold the Power button for a few seconds. Then tap Screenshot.
    • If neither of these work, go to your phone manufacturer’s support site for help.
  3. At the top of the screen, you'll find Screenshot capture Screenshot.

Tip: If there isn't a Screenshot capture icon, return to a Home screen to find it or it may be in your Photo Gallery.

On a Linux Machine

These are the default ways to take a screenshot in Linux.
You can; capture the image of your entire screen, capture a specific region or a specific window.

These are not specific to Ubuntu. Almost all Linux distributions and desktop environments support these keyboard shortcuts.

PrtSc – Save a screenshot of the entire screen to the “Pictures” directory.
Shift + PrtSc – Save a screenshot of a specific region to Pictures.
Alt + PrtSc – Save a screenshot of the current window to Pictures.
Ctrl + PrtSc – Copy the screenshot of the entire screen to the clipboard.
Shift + Ctrl + PrtSc – Copy the screenshot of a specific region to the clipboard.
Ctrl + Alt + PrtSc – Copy the screenshot of the current window to the clipboard.


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