Reading Lists FAQ: For Staff

Waikato Reading Lists is a reading list management system which the University has introduced to streamline the creation and management of course reading lists and make copyright compliance easier.

Teaching staff:

  • Bookmark potential readings in Library collections or elsewhere on the web.
  • Organise readings into lists to make available to students via Moodle/Paper Outlines
  • Update lists at any time and track student use and engagement.
  • Copy lists for use in future teaching periods.


  • A consistent reading list experience across papers and subjects, with direct access to electronic resources and scanned print material.
  • Up-to-date availability information for resources in Library collections.
  • Ability to mark reading intentions and add personal notes.

To meet copyright compliance our Educational licence with Copyright Licensing New Zealand requires all print material copied under the licence to be added to Waikato Reading Lists and go through the Digitisation request process.

This includes scanned or photocopied print book chapters, book sections or journal articles.

The above applies irrespective of how the items are disseminated (either via Moodle,handouts in class or in a course pack),

The licence allows you to copy:

  • A book: (including a book of poems or short stories by same author) up to 10% of a work or a chapter whichever is greater
  • A Journal article: one article from any one issue of the journal (more if they are on the same subject)
  • Anthology: up to 15 pages of the whole or part of a single work contained in a collection of works.  This would include a book of poetry or short stories by different authors. 
  • A single poem or a short story: up to 15 pages of the whole or part of the whole

In addition to the material you must add for copyright compliance, you may like to add:

  • Essential resources: Resources students should read, view, or listen to in preparation for a lecture or tutorial.
  • Further resources: Items students may choose to read, view, or listen to in order to expand their understanding.

Examples include:

  • Books/ebooks (links to UoW Library held print or electronic books)
  • Book chapters (links to ebook chapters or digitised print chapters)
  • Journal articles (links to free online articles or UoW Library subscribed articles, digitised print articles)
  • Webpages/blogs (links to)
  • Newspaper articles (links to electronic articles or digitised articles)
  • Audiovisual material ie videos(links to UoW Library subscribed databases or to material freely available online)
  • Theses (links to)
  • Databases (links to)
  • Images (links to)

A video in ETV can be linked to your reading list so that students can view the video directly without having to log into ETV and search for the video themselves. If you link to it, but don’t use the embed code, anyone not logged in to ETV will just get to the ETV log in screen, and then have to search for the video which can often be difficult to find.

From the webpage with the ETV video, add to bookmarks as normal. If it has been added already then use Edit metadata to update the web address field.

  1. Go to the ‘Edit Metadata window’ or the ‘Add Bookmark’.
  2. Further resources: Items students may choose to read, view, or listen to in order to expand their understanding.
  3. From the video details page in ETV, click on 'Get Embed Code'
  4. From the long embedding code that is provided, copy the code from https through to lib=0, (the highlighted part).
  5. Here is an example of the shortened code -

  6. Paste this into the Web Address field of your resource bookmark.
  7. Click 'Create' or 'Create and add to list'.

Yes. High Demand requests are processed only for lists which are published.

Follow these steps:

  1. Open your reading list
  2. Click Edit then Edit list
  3. Click Edit notes and importance on the item you are recommending to be added to the High Demand Collection
  4. Type the words “High Demand” in the Note for library free text box. Specify which Library if not in Hamilton e.g. Bongard, Windermere
  5. Click Save

Note: You must do this for each item you are recommending be added to the High Demand Collection.

You can include books, articles, YouTube clips, DVDs, websites, and other multimedia resources on your list. Bookmark and add them either from an online site (e.g. YouTube) or from a site with a good description of the resource (e.g. Library Search, Amazon). The list will link directly to online resources or have clear directions to the Library’s physical resources e.g. print material or DVDs.

You can add items that the Library doesn’t own to your reading list. The Library will run reports on published reading lists to check for any new or additional copies or licences that need to be acquired. If you want the Library to purchase an item please contact your Academic Liaison Librarian.

Yes, if the request falls within the copyright limits as set by the CLNZ Educational licence.

If you own a copy of the item you can upload a scan or lend to the library to scan. Otherwise the library will endeavour to acquire the item to scan.

If an item does not have an online record to bookmark from, you can manually add a bookmark. See the guide Waikato Reading Lists: Bookmarking for instructions. You can bookmark from an ever-increasing number of publishers, booksellers and websites (including Amazon and YouTube); You can see the full list of supported sites by checking Where can I bookmark from?

See also Can I add unpublished resources to my reading list?.

Setting Importance for suggested readings is optional, but it serves two purposes:

  1. It highlights essential or recommended readings for students.
  2. It helps the Library identify which items should be purchased.

You can use one list for multiple occurrences of a course (HAM, NET, TGA) in the same time period.

To re-use a list from one semester in a different semester, ask your Academic Liaison Librarian to copy the list.

If you wish to use the same reading list for multiple courses (e.g. MEDI305, and MEDI308), you will need to ask your Academic Liaison Librarian to copy the list.

Important: You will need to re-request any digitisations that you requested for the original list, as the Copyright Licensing New Zealand (CLNZ) licence requires that the University reports each course that uses the digitisation.

From within the list, select Assign List Owner from the drop-down Edit menu. The lecturer must have created a profile or they will not be able to have a list assigned. They will receive an email invitation with instructions on how to complete the process.

Multiple staff can work on a list simultaneously. From the list Edit menu, select Invite List Publishers. Once your colleague has accepted the emailed invitation, the list will appear in their My Lists.

No. Resources that you bookmark appear only under your own My bookmarks tab. There are other ways of sharing work:

  • When you bookmark a reading for the list you are collaborating on, choose the option Create and Add to List. This adds the bookmark to both your personal My Bookmarks and to the list you are collaborating on.
  • You can save a copy of any bookmark on any published Waikato Reading List. From the initial list display, click the title of the reading to open its individual record, then click Add to my Bookmarks.

Click on the Dashboard button at the top of your published list. The Dashboard allows you to analyse your reading list to see what resources are being accessed.


Rather than adding individual readings directly into a Paper Outline, you can link to your whole Reading List for that paper. This allows you to make changes to the Reading List without editing your Paper Outline, as the link in the Paper Outline will open the most recent version of your Reading List.

From your published* Reading List, copy the URL (web address) at the top of the page and add the link to your Paper Outline.

The URL for a Reading List will include this string:

*The link will always open the latest edition of the list even if you update and republish it.

Yes. There are three options:

Option 1: Open whole list or specific items in a new tab (link to a URL)

You can add the URL (web address) from your Reading List to Moodle in the same way you link to any other web address. The Reading List will open in a new tab.

To link to your whole list:

  1. From the top of your published* Reading List, copy the URL (e.g. etc)
  2. Go to Moodle, turn editing on
  3. In the relevant section click on 'Add a resource'
  4. Select URL, click 'add'
  5. Name the item Course Readings in Waikato Reading Lists
  6. In the External URL box paste the link from your Reading List

*The link will always open the latest edition of the list even if you update and republish it.

To link to specific items your list:

  1. Open an individual item from your reading list and repeat steps 2 - 6 above.
  2. Students will be able to view the digitisation from the date stated on the item

Option 2: Link to a whole list or link to individual sections

This 2 minute video shows how to Link a Waikato Reading List in Moodle.
  1. Open your Moodle paper and turn editing on
  2. Go to the section of the Moodle paper where you want your reading list (or a section of it) to appear eg: in Topic 1 or Week 1 or in the main heading portion
  3. Add a new activity
  4. Choose external tool
  5. In the ‘Activity name’ enter a name for the reading list (as you want it to appear for students)
  6. Change the preconfigured tool to Waikato Reading Lists (this automatically selects the correct reading list for your paper)
  7. Don’t change anything else
  8. Scroll down and click on Save and return to paper
  9. The link to your reading list appears on the page
  10. Click on the reading list name to link it to your Waikato Reading List.
  11. A new Reading Lists window will open headed Add List Section
  12. If the correct reading list does not automatically appear, overwrite anything in the first grey box with the name of the reading list you want to link to (e.g. the start of the paper code) and choose the appropriate list from the drop down box that appears as you are typing.
  13. A new drop down will appear on the right where you can choose to add the whole list or just a section of that list eg: Topic 1 or Week 1
  14. The reading list can then be previewed below this area.
  15. When you have chosen the section or the whole list to display click Save
  16. Go back to your paper in Moodle - the reading list link should now go to the right Waikato Reading List
  17. Repeat this process from Step 2 for each Topic in order to link each week’s readings to individual topics in Moodle.
  18. Close the Reading Lists window and turn editing off in Moodle.

Option 3: Embedding Your Reading List in Moodle

  1. Open Moodle and turn editing on
  2. Click "Add an Activity or Resource" under the "Reading List" tab
  3. Click on "External Tool" and click Add
  4. Under the "General Heading" type the name of your Paper Reading List in "Activity Name"
  5. Select "Waikato Reading Lists" from the "Preconfigured tool" dropdown menu
  6. Click "Show more"
  7. Select "Embed" from the "Launch Container" dropdown menu
  8. Click "Save and Display"
  9. Type in the name of your Reading List and select from the List
  10. Click "Save" to embed the whole list or use the dropdown menu to the left to only display a specific section of the Reading list.
  11. Click "Save"

It is possible to export an entire list of bookmarks to Endnote or Zotero.

Open your Zotero or Endnote library, then go into any Waikato Reading List, click on Export > Export Citations.

An RIS file will appear on the taskbar at the bottom left of your screen. Click on the RIS file and the citations will automatically be imported into your Endnote or Zotero library. The PDFs associated with the items will not be exported.

An RIS file is a plain text file that can contain multiple references. RIS files can be exported from reference software such as EndNote, Zotero etc.

Yes. Technically you can add anything you wish to your reading list as long as it meets copyright.

Unpublished resources such as lecturer course notes, PowerPoint slides, model answers and tests do not need to be included in Waikato Reading Lists for copyright purposes. These can be loaded in Moodle as long as you are the copyright owner or have permission.

By default your published list of citations is accessible to anyone with an internet connection.  Digitisations and links to database content will only ever be accessible to current UoW staff and enrolled students.  To make your entire list accessible only to current UoW staff and enrolled students:   

  • Click on Edit, click on Privacy Control, select “only logged in users”

Privacy Control is now available to all List Publishers.If your list has never been published, none of the content will be visible to anyone who is not a publisher of that list (usually you and your Academic Liaison Librarian).

Quick Add allows you to search by citation, title, author or ISBN and quickly add an item to your  bookmarks.   Quick Add indicates if the library holds an item and if later editions are available.  Once an item has been captured through Quick Add, it appears in your list of bookmarks, and you then need to assign it to a reading list.

Why don’t some items appear Quick Add?

The Quick Add feature sources information from a bibliographic database called Global Books in Print.   As not all titles are indexed in this database, the library may hold items that don’t appear in Quick Add.

Yes.  Any part of a page counts as 1 whole page.

Yes you can.  Waikato Reading Lists is both a copyright reporting tool and a reading management system.  Best practice is to link from Moodle to either your entire Reading List or individual items.See also the FAQ:

  • Can I link to my Waikato Reading List from Moodle?
  • What must go on my Reading List?
  • Should I upload pdfs or just provide links?

Links should be provided whenever possible.  The library collects usage stats on all items to inform selection and de-selection decisions.   Usage stats are gathered through clicks into the item from a live link (i.e. directly into Library Search or the database).  PDFs uploaded into an LMS from a journal articles obtained through our databases do not provide usage stats.