Key University systems you should know about
This is the University wifi system, so select it on your wifi-enabled device. You should use your username followed by @waikato.ac.nz to ensure you have access on both campuses and other federated sites around the world that also use Eduroam. You will also need to know your University password.
The staff portal page on the University of Waikato website is accessed from www.waikato.ac.nz through the Login at the top right of the screen. It contains a wealth of useful links, so bookmark it for easy access or set it as your homepage.
Āku Mahi is Māori for My Work and is a self-service staff kiosk where you can view timesheets, calculate and book leave, maintain emergency contact details, and more. It can be accessed from the staff portal page.
The University uses the Google suite of applications as its main productivity tools, including Gmail, Google Calendar, Docs, Spreadsheets, and Drive. These were primarily chosen because they can be easily accessed from any internet-enabled device, have great collaboration functionality, have no cost for students, and are widely used in New Zealand schools.
We also have a site license for Microsoft Office for those who are more familiar with these products or are proficient users who need the additional functionality.
Moodle is the University’s Learning Management System (LMS) that all academic teaching staff are expected to use. It can be accessed from the staff landing page and staff in the Centre for Tertiary Teaching and Learning (CeTTL) provide training and assistance to ensure staff can properly use its features. There is a link to Moodle on the staff portal page.
MyWaikato is the University’s student-management system. It can be accessed through the staff landing page and is used for enrolment, to generate class lists, view student details, enter grades, and more. Most staff have access and are expected to use this system. The University provides training and self-help modules.
The University has developed a fairly extensive self-help portal which can be accessed via the staff portal page. It covers a broad range of information and communication technologies used by the University and is a valuable resource for new staff to familiarise themselves with the numerous technologies we use.
The Phonebook is accessed from the staff portal page. It lists staff by their organisation unit and includes their extension number, room number and username. For some staff, there is also a mobile number. It also lists First Aiders who can be called as first response in an emergency situation.
Staff Communications email and urgent communications
The Staff Communications Bulletin is an email sent out to all staff on a weekly basis (usually on a Friday). There is an expectation that all staff read this as it is one of the main communication channels used to keep staff up to date with important information. It can also be accessed via the staff portal page.
The Vice-Chancellor also sends one-off all-staff emails to share important information. In certain situations you may also see an emergency ‘ticker tape’ alert pop up on computer screens and hear emergency messages through an outdoors network of speakers around campus.
The University undertakes regular building evacuations and emergency drills so that staff and students know what to do in an emergency.
The University has other systems that you may need to know about, many of which are role specific and include:
- Turnitin - software for checking the originality of student work
- Blue - Paper and teaching evaluations
- Reading Lists - for recording the distribution of copyright materials to students
- IRIS - for maintaining an academic profile and publications list
- Panopto - a video recording tool for capturing lectures or help tutorials
- Zoom - synchronous live communication software
- FollowMe Printing - send your print job to any printer in Hamilton or Tauranga then use your staff ID card to release it
- Duo 2FA - the University’s two factor authentication app to provide greater mobile security and remote computing
- Trend Micro - virus scanning and other threat detection
- Druva - a backup application to ensure there are always recent copies of your electronic work
- Teaching Room Hotline - urgent technical assistance in any University teaching room by phoning 6066
You will be able learn more about these and other systems over the first few months, or as needed. Our systems are updated and renewed frequently so it is worth keeping up to date with new technologies as they become available.