Formal Examinations

(1) Conduct and processes

Examinations are very different from many other types of assessment. In papers where examinations are set they are a compulsory assessment item and even if you have an A before the examination if you do not attend the examination you will fail the paper.

Your lecturer writes and marks the examination paper but does not manage any part of the examination process. Examinations are organised and staffed by the University’s Assessment and Graduation Office. Your lecturer will not be present at the examination except possibly for a short time at the beginning. There will be one or more examination supervisors present during an examination and they are in charge of the examination procedures.

Examination timetables are available six to seven weeks before the start of examinations and will be posted in the Student Centre, in some main University buildings and are also available online. It is your responsibility to check the date, time and location of your examination carefully; you should be aware that they will not be held in your usual classroom and that some examinations are held in more than one room, depending on your surname. If you mistake the date, time, or location of an examination, you will not be given a chance to re-sit it.

Specific instructions are given at the beginning of the examination and it is very important that you always listen to these instructions. Some information is the same for all examinations (do not bring in papers or notes; do not bring in a cell phone and so on) but some instructions are specific to your examination. If you do not listen and do not follow the instructions you can be subject to a complaint of student misconduct.

Examinations are conducted in a distinct way with very specific rules, regulations and conditions which must be complied with by all those undertaking the examination. These include:

  • Bringing your student ID to every examination
    You must show your student ID or some other acceptable ID (a current passport, photo credit card or photo drivers licence) when you sit an examination, your photograph will be checked by the Examination Supervisor before the examination begins. If there is any doubt about your identity you will be required to go to the Assessment and Graduation Office after the examination for confirmation of your identity.
  • Entering and leaving the examination room
    You should be ready to enter morning examinations at 09:15 and afternoon examinations at 14:15. You can enter the examination room up to 45 minutes after the doors open (ie until 10:00 or 15:00). If you arrive after those times, go to the Student Administration Counter in the Student Centre to make a Special Consideration application. You may not leave an examination during the first 45 minutes of writing time (ie 10:15 or 15:15) or the last 15 minutes. You must obtain the Examination Supervisor’s permission to leave the room before the end of the examination.
  • Material allowed in the examination
    In open book examinations, you may bring in any reference material. In restricted book examinations, you may bring in only reference material specified by the examiner.
  • Material NOT allowed in the examination
    Spare paper, text books, study notes, calculators, electronic dictionaries, and computers may not be brought into the examination room without authority in writing from the examiner.*

*If calculators, electronic dictionaries or computers are authorised, details of the type and the functions that may be used will be specified by the examiner.

  • Cellular/mobile telephones, pagers, wearable technology and other communication devices are prohibited from the examination room.

You must not bring unauthorised or prohibited materials into the examination room or you may face disciplinary action under the Student Discipline Regulations that may affect your examination result. Cheating in any matter connected with assessment is prohibited.

(2) Alternative arrangements for examinations and internal assessment

You are expected to be available for your examination as it is part of your paper’s requirements. Missing an examination will result in an automatic IC grade. However, in some circumstances you can apply for:

(3) Marking procedures for examinations

Examinations are marked by the lecturer immediately after the examination is completed. Students must not communicate with their lecturer about the content of the examination between the time it is undertaken and the notification of the confirmed grade. If you have any queries about the examination go to the Assessment and Graduation Office.

Once examinations have been marked and the grades are processed the results become available provisionally on iWaikato as soon as the Assessment and Graduation Office has received them from your School/Faculty.

Final results are available on iWaikato once grades have been confirmed; usually about four weeks after the examination period. Any correspondence regarding your grades and/or other university processes is sent by email or post to the address held in your student record. It is your responsibility to keep this address up to date.

(4) Viewing of examination scripts

Students are able to view their own or previous year’s examinations scripts. For more information see Copies of Examination Scripts