Breadcrumbs

Using Zoom during meetings



To access most in-meeting Zoom settings, hover your cursor over the bottom of the Zoom screen area.  The task bar below will appear.

task bar

Audio

Audio settings are at the bottom left of your screen.

Select the microphone icon to Mute or Unmute yourself.

mute

You can access more audio settings with the Up Arrows next to the microphone icon.

audio settings

Note:

The first time you join Zoom on a new device, or a new Zoom account, it's a good idea to select Test Speaker and Mic at the bottom of the Join Meeting pop up.
test speaker

If you can't hear a speaker or, for example, a video soundtrack, and your audio settings look fine, let the Host know, maybe via Zoom Chat (see below)

Video

Video settings are at the bottom left of your screen.

Select the video camera icon to turn your video on and off. If you include an image in your profile, it will show on the Zoom screen when you Stop Video.

video icon

You can access video settings with the Up Arrow next to the video camera icon. They include video source selection and virtual backgrounds.  If you can't turn on your video, check that you have a camera available under Select a camera, or try changing to another camera.

video settings

View options

Change your Zoom window view with the View icon at the top right of the window.  You can also select the usual icons (-, X, etc.) to resize the Zoom window,

zoom view options

To expand/maximise a minimised Zoom window, select the square and arrow icon in the bottom right corner of the window.

zoom exit minimised window

Reactions

If you want to ask a question, you can post it in Chat (see below) or you can put your hand up.

  1. Select Reactions at the bottom of the screen.

    reactions
  2. Select Raise Hand.

    raise hand

Note:  As you can see, you can also choose many other Reactions. There are more under the three dots/ellipsis icon at the top right of the Reactions pop-up.

Chat

You can use Chat to communicate without interrupting a speaker. If the Host has enabled this, you can share web links and files. When there are new message(s), a number appears on the Chat icon, or you may see a pop-up window.

Select the Chat icon in the task bar to see or enter a Chat message.
zoom chat

A Chat window will appear on the right of the Zoom screen. Enter your message at the bottom. Depending on settings, you can choose to Chat to Everyone or to the host only, or to other people in the meeting. 
zoom chat to everyone

When there are new Chat message(s), a number appears on the Chat icon, or you may see a pop-up window.

one chat

To Save the chat select the three dots at the bottom right of the Chat window, then Save Chat. If you want to save a link shared with you in the chat, the easiest way is to select the link so that it opens in your browser, and you can look at it anytime.

To attach a file (if enabled) select the file icon to the left of the smiley face icon.
z save chat

Breakout rooms

Breakout Rooms are often used in tutorials and lectures to divide students so they can work together in smaller groups or pairs.

You can join your room in a couple of different ways, depending on how the Breakout rooms are set up.

  • You are allocated to a particular room automatically or manually by the Host.
    You will see a message pop up, asking you to join a room,  Select Join Breakout Room.

    join breakout room
  • The Host sets up the rooms and you choose one.
    You will see the Breakout Rooms icon at the bottom of your screen. Select it, then choose a room.

    breakout rooms icon

    Note: This is also how you can rejoin a room if you have left it and you want to return.

Communications: When you are in a Breakout Room, you can talk and send written Chats with people in that room.
The Host may visit your Breakout Room, or broadcast a pop-up message to all rooms.
You can select Ask for Help if you would like the Host to come to your room.

ask for help

Leaving a Breakout Room. When the Host closes the Breakout rooms, you will get a pop up message that you have (usually) up to 60 seconds before they close. If you want to leave a Breakout room before it closes automatically, make sure you select Leave Breakout Room in the bottom right hand corner, not Leave meeting.

leave breakout room

Screen sharing

In the task bar that appears when you hover your cursor on the bottom of your Zoom window, select the Share Screen icon.

share screen

The Share Screen menu shows you all applications open on your device. Select Screen at the top left if you want to move between various applications. Then select Share at the bottom right.

share screen select

Note: Tick Share Sound or Optimize Screen Sharing for Video Clip if you want to share audio or a video.

4. Your Zoom meeting and screen sharing controls will now appear when you hover your cursor over the top of the Zoom window. To stop sharing select Stop Share at the top of your screen. You can also Annotate your screen, and Pause Share.

Whiteboard

Whiteboard is one of the screen sharing options in Zoom. You can work on a Whiteboard in real time with other students and the Host.  See the video below. Note: depending on settings, some of the options shown in the video may not be available.

Leaving

To leave a Zoom meeting, select Leave at the bottom right hand corner.

leave

Note: If you  need to know how to host Zoom meetings at the University as a tutor or for some other reason, have a look at the staff help pages about Zoom.