Digital Thesis Deposit

This page will provide you with instructions on how to PDF and deposit the digital copy of your thesis. If you need help with depositing your electronic thesis or have questions, please contact your Academic Liaison Librarian.

Preparing your files for Deposit

Complete this process before you fill in the online Deposit Form. Please note that to create your PDFs and complete the deposit process may take 20 – 30 minutes.

Create a PDF of your Thesis

  • Save your completed PDF with the file name: thesis
  • It is important not to put any security restrictions on your PDF. This interferes with the ability of the Library to preserve your digital thesis into the future.

Word 2007 and onwards

If you have Word 2007 and onwards you can convert your Word Document to a PDF file using the Save As option. Choose PDF from the save as type drop down menu.

Adobe Writer in the Library

The Library has Adobe Writer software available for more complex PDF requirements, such as editing a document already in PDF format or creating a PDF from multiple document formats. Contact the Research Commons administrators for help and to arrange access to the software, email or phone (07) 837-9138. Make sure your files are available from your H:Drive or on a USB stick so that you can access them.

Unable to convert to PDF

If you are unable to convert your file(s) to PDF, please deposit in any format and the Research Commons administrators will convert to PDF.

Supplementary material

If your work includes supplementary material such as images, sound or movie files and data that are separate from the text of the main thesis, please deposit them along with your thesis document. It is best to name these files with a descriptive name, for example, fishdata.xls. Multiple files can also be included in a .zip format. Research Commons supports most file formats. If you have any queries about this process, please contact the Research Commons administrators at, phone (07) 837-9138.

Deposit your digital thesis

Fill in the Deposit Form.

If you have any problems with the deposit process, please contact the Research Commons administrators at, phone (07) 837-9138.

During the deposit process, you must enter an email address for either your Waikato email account or any other email account that you access regularly. This will be the address to which emails about your deposit will be sent.

Once deposited, the information you have entered will be checked by University staff. You will receive an email as soon as your thesis has been approved, or if for some reason there is a problem with your deposit. The details of your deposit will also be emailed to you.

Your thesis will be made available for the public to access only after your final passing grade is achieved and your print copies have also been submitted. Once your thesis has been made live, it will be accessible through Library Search, and Research Commons and will also be found by web search engines.