Masters Theses and Dissertations
Students enrolling in most Masters qualifications are required to write a thesis or dissertation as part of the requirements for the degree.
Two soft bound copies of a Masters thesis (593, 594, and 595 papers) must be submitted to the Student Administration Counter in the University's Student Centre, which is in the library building. Please note that the Student Administration Counter is open from 8.30-5pm weekdays only and that library staff are not permitted to accept your thesis. At the same time an electronic version should be emailed to: email@example.com
Students submitting to Tauranga must go to the Maharaia Building at Windermere. You will need to contact the reception a few days beforehand to make a time to submit, as there are fewer processing staff at that location. Please contact firstname.lastname@example.org. The Maharaia reception closes at 4.30 so the latest submission time would be 4pm.
Masters dissertations (591 and 592 papers) must be submitted to your department, and do not require a digital version to be uploaded to the UoW Research Commons.
Failure to submit your thesis by the due date advised by your Faculty/School of Studies, may result in Honours not being awarded for your degree or result in you being required to re-enrol for another semester. An extension of up to three weeks, may be given by the Associate Dean (Graduate Studies) of your Faculty/School of Studies.
Once your thesis has been submitted, the Assessment and Graduation Office will forward it to the relevant department/programme for marking.
After your thesis has been marked and the completion of your degree has been confirmed, you must then submit two hard bound copies to the Student Centre at the Library within three weeks of receiving your final grade.
Information to be supplied at the time of submission
SOFT BOUND: At the time of submission of your soft bound copies, you will be required to complete a Masters Thesis Submission form (which includes the Supervisor Declaration and Ethics Declaration).
The Financial Services Division of the University will be contacted to determine if you have any outstanding debts. Please ensure that you have paid any outstanding library fines before you submit your thesis.
HARD BOUND: At the time of submission of your hard bound thesis, you must also submit a digital version of your thesis to the University of Waikato Research Commons and complete the online digital submission form. The hard bound thesis must be submitted with the library deposit form, which includes conditions of copyright. The digital version is not released for public viewing until after the hard-bounds have been submitted and the completion process finalised. Your thesis should be submitted in person and not posted to your supervisor or the relevant department.
You may choose to make minor editorial changes approved by your supervisor before submitting the hard bound copies. Attached to this must be the Declaration Form signed by yourself and your supervisor stating that ALL versions of the thesis (soft-bound, hard-bound and digital) are identical with the exception of minor spelling, typographical and/or formatting errors. The department will keep one copy of your thesis and one copy of your thesis will be lodged in the University of Waikato Library.
Delays in thesis binding
To ensure that you meet the submission date, your planning should take into account the time required for your thesis to be bound. You should contact a thesis binder well in advance to confirm costs, book a binding time and provide advice as to when your thesis needs to be available for submission. You can contact the Assessment and Graduation Office for information on available thesis binders.
Allowances have been made for students when their thesis has been delayed at the binders preventing it from being submitted on the due date. Failure to provide the thesis binder with adequate time to bind the thesis and meet the deadline is not covered under this allowance.
If you are having problems meeting the due date because of binding problems or problems getting the thesis to the binders in time to meet the submission deadline you should contact the Assessment and Graduation Office (+64 7 838 4466 ext 8018) in advance and show that efforts are being made to meet the thesis submission deadline.
The two soft bound copies should have soft covers and either a plastic spiral or staple and tape binding.
The two hard bound copies of your thesis required for submission must be bound in black buckram suitable for lodging in the University Library. The lettering on the front and spine of these copies must be in gold.
The Thesis Presentation, provided by the University Library specifies the dimensions for the printing and binding of a thesis. Also refer to the Dissertations and Theses Regulations in the University of Waikato Calendar.
Embargoes of theses
If an embargo is required under contractual obligations, or if it becomes clear, at any stage during the course of the research, that an embargo will be necessary, the Assessment and Graduation Office (+64 7 838 4466 ext 8018) and the Research Office (+64 7 858 5058) should be advised. The student, supervisor, and Chairperson of Department should complete an Application to Embargo a Thesis form which is available from and should be returned to the Assessment and Graduation Office and the Research Office.
Approval of the embargo by the Research Office and the Deputy Vice-Chancellor (Research) approval will then be sought.
Theses submitted in Māori
In addition to the submission of your thesis, if you are submitting a thesis written in Māori, a separate thesis abstract in English including your name, full thesis title, the degree and year of submission will need to be provided.
Resubmission of theses
You may be offered the opportunity to re-submit a thesis if you have narrowly failed the thesis. That is, if at least one examiner has marked the thesis within the upper D range and the thesis does not achieve a pass grade overall. If you are offered the opportunity to re-submit a thesis, you will:
- have only one semester to resubmit the thesis;
- be required to re-enrol and pay fees for that semester;
- be awarded a maximum grade of C for the thesis;
- not be eligible for the award of Honours for your degree.
This offer can be made only once by the Dean on the recommendation of the Chairperson of the Department. The offer will be made to you in writing, and will provide advice about supervision arrangements and the implications in relation to maximum grades and ineligibility for honours for the degree. You will be required to accept or decline the offer not more than 14 days after receiving notification of the offer.
Dissertations, unlike theses, do not require formal binding but should be submitted in soft-bound form. The soft-bound dissertation should have soft covers and either a plastic spiral or staple and tape binding.
Re-submission of dissertations
The regulations for re-submitting a dissertation are the same as those for a thesis.