Special Examination Arrangements to sit exams at another time or location

Arrangements to sit examinations at another time or at another location are granted only in exceptional circumstances, when compelling reasons exist, and where adequate supervision can be arranged.

You must state in your application reasons why you cannot sit the relevant examination(s) at the scheduled time or location, and you must provide satisfactory documentary evidence to support your application. For example, if you are representing New Zealand in a particular sport, you will need to provide a letter from the sports organisation advising your selection, and a copy of your itinerary and travel booking arrangements.

If your application is approved:

1. you will need to pay the standard administration charge of $50.00 before the arrangement can be made. You may also need to pay all costs for supervision and other charges related to arranging the examination (including courier charges);
2. and if you are sitting the examination at another time, you will be required to sit the examination within 48 hours before, or after, the normal scheduled time;
3. and if you are sitting the examination at another location, you will be required to sit the examination at the scheduled date and time. It is your responsibility to find and provide details of the proposed examination venue - usually another University - and the name and address of a contact person at that venue;
4. you will be required to sign a statutory declaration swearing an oath that you will not discuss the examination content with any other person who has knowledge of, or interest in, the contents of the examination.

Applications will be made available to complete on MyWaikato when the final exam timetable has been released. To view your exam timetable please login to your MyWaikato > Go to the "Timetable" tab >  Select "Exam timetable list".

The exam timetable will usually be released one month before the date of the first examination. To find out when the exam period begins, view Key University Dates.

To apply, login to your MyWaikato and click the Apply for Alternative Exam Time or Location tile on your Home page.

For students wanting to sit their exam at Tauranga Campus, please follow the same application process. There is an option to request moving your exam to Tauranga Campus.

Applications will close 15 working days before the date of the first examination.

If you need help with completing the form, or you need further information on alternative examination arrangements, contact staff in the Student Centre. For emails please use the subject OOTOLS.

We work with several trusted institutions across New Zealand where students can sit their OOTOL exams under approved supervision. 

If you are applying to sit your exam at an external venue, we recommend choosing one of the institutions listed below. These venues have hosted students in the past and meet our supervision standards.