Utilising Evaluations

Opting out of an evaluation

  • Staff who wish to opt-out should do so in consultation with the Programme Convenor and with other teaching staff linked to the paper.

  • If a Paper Convenor chooses to opt-out of the evaluation of a paper, all teaching staff are automatically opted out of all evaluations associated with that paper.

  • Paper Convenors are required to conduct a paper evaluation and a teaching evaluation for at least every second occurrence of each paper for which they are responsible. See the University of Waikato’s Evaluation of Teaching and Papers Policy.

How to opt-out of an evaluation

  1. Click on the Manage and customise evaluations button in the email that you received from the Evaluations Team or go to waikato.ac.nz/go/evaluate/

Opting out of a paper evaluation.

Next to Status and the paper’s name, click on Opt out.

Opting out of a teaching evaluation

Next to Status and your own name, click on Opt out.

How to customise evaluation dates

 

  1. In order to customise evaluation dates, a formal request needs to be made to the Pro Vice Chancellor - Teaching and Learning. A Google Form has been created to collect the required information to make an application. You can access the form here: https://goo.gl/forms/s4HIFsJ4FNVuY89J2

    It is important that ALL teaching staff involved in the paper are aware of any requested change in dates, as well as all students being well notified if a change is approved.

How to check response rates

  1. Click on the Manage and customise evaluations button in the email that you received from the Evaluations Team or go to waikato.ac.nz/go/evaluate/

  2. If the evaluation has not yet opened to students, you will see a choice of My Tasks/Response Rate tabs.
  3. Click on Response Rate tab, a zero should be shown under the Responded column (as the evaluation has not opened to students yet).

  4. When evaluations open to students, the bottom of this page will show just your Response Rate tab.

  5. Click on the Refresh Results icon, at the far right, to show the current Response Rate.

Adding extra questions to an evaluation

  • Paper convenors can add up to eight additional questions (in total, from all optional paper question sections) to the evaluation of a paper.

  • Teachers may add up to eight additional questions (in total, from all optional teaching question sections) to their individual teaching evaluations.

  • Choose from a list of optional questions, or write their own questions.

  • Teachers can preview the student view of the questionnaire by clicking the Preview Questionnaire button in the Question Personalisation task screen (step 4 below). Any added questions will appear after the core questions. 

  • Teachers can preview the core questions by clicking on the Open All Questions button, under Core Paper Questions or Core Teaching Questions, in your Question Personalisation task screen (step 4 below).

How to add extra question to an evaluation

  1. Click on the Manage and customise evaluations button in the email that you received from the Evaluations Team or go to waikato.ac.nz/go/evaluate/

  2. The bottom of your evaluations dashboard, My Tasks tab, will show a list of Question Personalisation tasks. You will see separate listings for the paper and the teaching evaluation personalisation tasks.
  3. Click on Select, at the right hand side of each Question Personalisation task.

Adding from the list of additional quantitative questions

  1. Choose from the list of sections, and click on Show Section.

  2. Click on the Select button, next to your chosen question(s).

  3. Scroll to the bottom of the page and click the Save button.
  4. When you have selected and saved all of your questions, scroll to the bottom of the page and click the Submit button.
  5. This message will appear.

Adding from the list of additional qualitative questions

  1. Go to Comments section, and click on Show Section.

  2. Click on the Select button next to your chosen additional question(s).
  3. Scroll to the bottom of the page and click the Save button.
  4. When you have selected all questions, scroll to the bottom of the page and click the Submit button.
  5. This message will appear.

Adding your own quantitative questions

  1. Go to the Customisable Paper Questions (or Customisable Teaching Questions) section, and click the Show Section button.

  2. Click on the Edit button on the left hand side of one of the questions.
  3. Click on the Editing icon.

  4. Enter your question in highlighted text box.

  5. Click on the Select button next to your chosen additional question(s).
  6. Scroll to the bottom of the page and click on the Save button.

  7. When you have entered all of your additional questions, scroll to the bottom of the page and click on the Submit button.

  8. This message will appear.

Adding your own qualitative questions

  1. Go to the Customisable Paper Open Questions (or Customisable Teaching Open Questions) section, and click on Show Section.

  2. Click on the Edit button to the left hand side of one of the questions.
  3. Click on the Editing icon.
  4. Click on the Select button next to your chosen additional question(s).

  5. Enter your question in the highlighted text box.

  6. Scroll to the bottom of the page and click on the Save button.
  7. When you have entered all questions, scroll to the bottom of the page and click on the Submit button.
  8. This message will appear.

Editing submitted questions

  1. If you wish to add, remove or change questions, follow steps 1-2 above, then scroll to the bottom of the page and click the Update button.

  2. This message will appear.

Related documents

If you have any questions, please don’t hesitate to contact the Evaluation Team