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Approve Paper Outlines

Paper Outline approvers are :

  • Heads of School
  • Delegate Heads of School

Delegate Heads of School (or Heads of School if there is no DHOS) receive system emails advising them that a Paper Outline is ready to approve.

Paper Outline editors see a Moodle pop-up window confirming that their Paper Outline has been submitted for approval. Currently, they are not able to make the Moodle paper visible to students until the Paper Outline has been approved.

Note:

If you should be listed as a Head of School/Delegate Head of School for particular papers/programmes and you are not, please log a MyWaikato/SITS Staff Paper Association request in Kuhukuhu.

Please check the Pilot stage section of the Paper Outlines help home page for any current issues that may affect how a Paper Outline displays information. If you would like assistance with approvals, please drop in to one of our twice-daily Ask Me Anything Zoom sessions.

The approval process

  1. When you receive the approval request email, select the paper name link or the Paper Outlines Dashboard link.

    an email that says: "A course outline has been submitted for approval by sf_tst09@waikato.ac.nz at 27 Oct 2023 2:51 PM:  PSYCH203-23B (HAM) Cognitive Neuroscience >> You can review this course outline by clicking the link above. Alternatively you can find this outline, and any others awaiting approval, via the Paper Outlines Dashboard >>  Once the paper outline has been reviewed and approved, it will be published online and be available for prospective students and other interested parties.  Ngā mihi, The Academic Office" with a rectangle around the paper name.

    an email that says: "A course outline has been submitted for approval by sf_tst09@waikato.ac.nz at 27 Oct 2023 2:51 PM:  PSYCH203-23B (HAM) Cognitive Neuroscience >> You can review this course outline by clicking the link above. Alternatively you can find this outline, and any others awaiting approval, via the Paper Outlines Dashboard >>  Once the paper outline has been reviewed and approved, it will be published online and be available for prospective students and other interested parties.  Ngā mihi, The Academic Office" with a rectangle around "paper outlines dashboard"

    Note:
    Direct link to the Paper Outlines approval dashboard: https://paperoutlines.waikato.ac.nz/approvalsdashboard
    If you do not receive an email notification, you can try the direct link.

    If you see the message:  "Please log in as a paper editor or approver to see this page", make sure that you are logged in with your usual Waikato username and password, then if you still have no access please log a MyWaikato/SITS Staff Paper Association request in Kuhukuhu.

  2. To the right of the relevant paper, select Approve.

    Note:
    This will not immediately trigger an approval, it will display the submitted Paper Outline.



    Note:
    If the Approve button is greyed out as in the image above, you do not have approval access for those papers. Please log a MyWaikato/SITS Staff Paper Association request in Kuhukuhu.

Note:

  • You can decline approval and request amendments. The Paper Outline editor will be notified, make the amendments and resubmit. See the Preview and Submit page.
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