Zoom Tips

We recommend opening Zoom from Te Hononga (the staff landing page) or the Zoom link at the top of Moodle pages. 

This:

• Ensures Zoom recognises who you are and your associated hosting privileges.
• Ensures you are on the University of Waikato Zoom account and not on a free or private account.
• Allows you to access your general Zoom settings and set up meetings outside Moodle.
  
  

From Te Hononga

1. On the left hand side, select the eight-pointed star to open the links menu.
   
2. Select Zoom from the list of options and wait for your Zoom settings page to display.
   
3. If requested, enter your normal staff username and password. You can now close this tab. 

From Moodle

1. Select Useful links in the black bar at the top of any Moodle page, then select Zoom. 
   
   
2. If requested, enter your normal staff username and password. You can now close this tab. 

• Students who need to log in to Zoom as Alternative Hosts can only do so if their email address is set to the university one, in the format username@students.waikato.ac.nz
• To change email address, students should go to waikato.ac.nz and select Login at the top right, then MyWaikato in the drop-down menu. See Changing your preferred email address for more information.
  
  
• Zoom help for students is also available.

By default, Zoom meetings in Zoom have This is a recurring meeting enabled. You can leave this setting enabled even if you are organising a one-off meeting. We strongly recommend that you keep the default settings for meetings that happen more than once, like lectures, workshops and tutorials.

Recurrence

• By default, Recurrence for new Zoom meetings is now set to No Fixed time.
• If you have imported a Zoom meeting from another paper and you are setting up a recurring meeting, we recommend that you change the Recurrence to No fixed time.
• You may find it easier to delete the imported meeting and set up a new one.
  
  

1. In your Moodle paper, select the Zoom meeting Title, then the Settings tab.
   
   
2. Open the Schedule section, and change the Recurrence to No Fixed Time in the drop down menu.
   
   

We strongly recommend that you record all Zoom lectures to the cloud.

Only the Host, and any Alternative Host(s), can record Zoom sessions. To ensure that you, and anyone who may need to record a lecture in your papers, have hosting privileges, please log in to your University of Waikato Zoom account before starting a Zoom meeting. 

To log in, select Useful links in the black bar at the top of any Moodle page, then select Zoom. After the Zoom screen finishes loading, you can close it.

• To enable other people to record Zoom sessions, add them as Alternative Hosts when you set up the Zoom activity in Moodle.
  • enter the Alternative Hosts' email addresses in the format:  
    • Staff - username@waikato.ac.nz
    • Student - username@students.waikato.ac.nz
  • Do not use the full name version of their address (i.e. firstname.lastname@waikato.ac.nz ).
  • To add several people, separate the email addresses with commas, leaving no spaces.
  • If a user is not found, ask them to log in to Zoom, then try again.
  • You can edit the list of Alternative Hosts at any time by going to the Settings tab of the Zoom activity in Moodle.
  • Hosts and Alternative Hosts who are in a meeting can make other participants Co-hosts for that meeting only. This is useful if you need to leave a meeting early.

When teaching, you can select Mute all on the Participants panel to avoid being distracted by Participants who forget to mute themselves.

1. At the bottom of the Zoom window, select Participants.
   
2. At the bottom of the Participants panel, select Mute all.