Event Spaces in the Student Centre

Rooms in the Student Centre are in high demand during term time and may not always be available. We suggest you first try to book a space through the University Teaching Room Booking service.

Please read the booking Priorities and Conditions, then fill in the Event Spaces Form to request the use of a space in the Library.

Available Spaces

The following spaces may be available for University of Waikato groups to use:


Please note that any furniture required in the foyer must be supplied, set up and packed down by the user. The Library cannot be responsible for anything left in this space.

M2.23 Teaching room

  • 16 PCs
  • Four group tables
  • 31 seats
  • Display functionality
  • "Zoom" capable

Level 2 balcony

  • 10 café tables
  • 36 café chairs
  • 2 large picnic tables with seating for 12 at each

Note that the following rooms are bookable in advance by students as group study rooms. These bookings have priority and so these rooms will not be available at short notice.

M2.02 (Level 2 “pod” can be combined with 2.03)

  • One group table
  • Eight chairs

M2.03 (Level 2 "pod" can be combined with 2.02)

  • Two group tables
  • 10 chairs


  • Three group tables
  • 10 chairs

M 4.03 (Level 4 "pod")

  • One group table
  • Seven chairs

M4.04 (Level 4 "pod" can be combined with 4.05)

  • One group table
  • Eight chairs

M4.05 (Level 4 "pod" can be combined with 4.04)

  • Two group tables
  • Nine chairs

Open spaces such as the foyer and Level 2 are also available.

An easily portable trolley with 19 chairs is also available.


  • Library / SSD / AS / Fees business requirements
  • Library / SSD / AS / Fees associated events
  • Students for group study
  • Other groups on campus e.g. TDU, Student Learning (any teaching should usually be in association with Library staff)
  • CME (Communications, Marketing and Engagement), VC functions
  • Other Divisions
  • University Committees e.g. Research Committee, Library Committee
  • Academic staff teaching (any teaching should usually be in association with Library staff)
  • Academic staff workshops
  • Student Groups (clubs, organisations)
  • Community Groups – by exception, Level 2 pods

Regular events include Open and Kingitanga days.


All enquires MUST be made on the Event Spaces Form.

Bookings should be during Student Centre opening hours (exceptions can apply).

Must not interfere with the normal business requirements of the Student Centre.

Any arrangements for materials not permanently in the rooms and listed above (e.g. PCs, datashow). and any refreshments (including tablecloths and serviettes) must be made by the hirer.

All deliveries MUST come in through the dock at the back of the Student Centre via Gate 5.

It is the responsibility of the hirer to return the room to its original condition, ensure that any extra materials are removed at the end of the function and no uncovered food or food scraps are to be left in the building overnight.

Only minimal assistance is available from Student Centre staff.

These conditions apply from 5.1.2016 and will be reviewed at the end of the year.