Policy Notices

Policy News

• The Education Act 1989 has now been replaced by the Education and Training Act 2020. All references in policy have been updated to the new Act.
• The Privacy Act changes on 1 December 2020. This short animated video from the Office of the Privacy Commissioner explains the main changes and free e-learning privacy courses are also available.
• Staff are reminded of their obligations under the Bullying and Harassment Policy, Fraud and Corruption Policy, Interests (Conflicts of Interest) Policy and Protected Disclosures Policy.

Policy Updates

Recent updates have been made to the following policies:

• Art Collection Policy - revised to take account of the transfer of responsibility for the policy from the University Librarian to the Director of Communications and Strategic Engagement. (June 2020)
• Critical Event and Business Continuity Policy - revised to take account of organisational changes and allow the Vice-Chancellor to delegate authority during a critical event. (September 2020)
• Financial Ethics Policy - revised to add to subclause 4.e. an entry with respect to United Nations trade sanctions, money laundering and terrorism (June 2020)
• Mobile Device Policy - revised to take account of organisational changes, remove reference to the 'own your own device' programme, add policy on the use of personal devices, and make the obligations of staff with respect to lost or damaged devices explicit. (September 2020)
• Private Vehicles for University Business Policy - revised to take account of the transfer of responsibility for the policy from the Chief Financial Officer to the Director of Property Services. (June 2020)
• Rental Vehicle Policy - revised to remove reference to the role of the Procurement Manager (disestablished), add a new clause (13) which requires preference be given to a preferred domestic rental vehicle supplier who will waive one-way fees, and to take account of the transfer of responsibility for the policy from the Chief Financial Officer to the Director of Property Services. (June 2020)
• Vehicle Use Policy - revised to take account of the transfer of responsibility for the policy from the Chief Financial Officer to the Director of Property Services. (June 2020)

Policy Reviews

The following policies, protocols and regulations are currently under review:

• Financial Authority Policy
• Fundraising and Philanthropy Acceptance Policy
• Koha, Donations and Sponsorship Policy
• Policy for Members of the Academic Staff Engaging in Commercial Consultancy Activities
• Provision of Computers for Staff and Recycling and Disposal of University Computer Equipment Policy
• Space Allocation and Management Policy
• Student Complaints Procedures
• Student Discipline Regulations
• Travel Policy
• Treasury Management Policy

Feedback on any of these policies, protocols and regulations is invited to [email protected].

New Policies

The following proposed new policies, protocols and regulations are currently in development:

• Academic Agreements Policy - intended to set out the strategic principles and processes that apply when entering into academic agreements with other institutions.
• Contract Management Policy - intended to ensure that the University manages contracts in a consistent manner
• Sexual Violence Policy - intended to ensure that staff and students are aware of the University's policy and procedures in this space.
• Suicide Prevention Protocol - intended to advise staff who find themselves in circumstances where intervention is needed to feel able to respond appropriately and sensitively for the wellbeing of all involved.
• Work-Integrated Learning Policy - intended to set out responsibilities and authorities around work integrated learning for staff, students and placement providers.

Suggestions on matters relevant to these topics or suggestions for other new policies are invited to [email protected].

Q & A

Policy-related questions can be submitted to the Manager, Policy and Governance either by email to [email protected] or [email protected] or through the feedback facility at the bottom of each policy. Answers will be posted here.

Last updated 28 September 2020