Add Teams meeting link in Moodle

For staff on how to add a link to lectures, tutorials, or other Microsoft Teams sessions into a Moodle paper.

Checklist

    • Launch the Teams desktop app 
    • Click on the Calendar icon in the left-hand menu.
    • Click “+ New meeting” chose the Class Meeting Template
    • Fill in meeting details and save 
    • Click on the meeting select Copy link address.
    • Add the URL into Moodle

Video: Teams meeting links in Moodle

This video is a quick introduction to adding a Teams meeting link to Moodle papers for lectures, tutorials, and other teaching sessions.

add teams meeting cover slide

How to add a Teams Meeting to a Moodle paper

1. In Teams Calendar

  1. Open the Teams app on your device. 
    Note:
    We recommend that you use the desktop app version of Teams, rather than the browser version.
  2. On the left, select the Teams calendar.
  3. At the top right, use the drop-down next to the +New meeting menu and select a template. Class is recommended. 
  4. Give your meeting a Title. If you will record your Teams meeting, use a unique title to facilitate mapping to Panopto.
    Note: 
    There is no need to save your meeting in Teams Calendar as a recurring meeting (except for your convenience, if you would like to see all instances). You can use a single Teams meeting link for each series of weekly lectures, tutorials, etc., or for all teaching sessions in a paper.
  5. Under Options on the right, it is recommended that you change Who can bypass the lobby? to Everyone, so students can enter directly.
  6. Set Who can present in the meeting.   
  7. Optional: if you need to enable other staff to be co-organisers, enter their names in the Add required attendees box.
    Then select More options on the right (see step 9), scroll down to Roles, select their names from the Choose co-organisers drop-down menu, and at the bottom right select Apply. 
  8. Optional: change the Meeting chat setting. By default, the Class template allows chat only during the meeting.
  9. To review other settings, select More options on the right. See the Teams settings table.

  10. At the top right, select Save.
  11. Finally, select the saved meeting, then, in the pop-up window, select the copy icon to the right of the link. 

2. In Moodle

  1. At the top right of your Moodle paper, toggle Edit mode on. 
  2. At the bottom of the relevant section, select Add an activity or resource. 
  3. In the activity picker, scroll down and select URL. 
  4. Enter a Name. To help students, is a good idea to include details such as the day, time, and type (e.g. lecture or tutorial) of Teams session in the Name.   
  5. Paste the Teams joining link in the External URL text box. 
  6. If you wish, enter instructions for your students in the Description text box. You can also tick Display description on paper page.
  7. Scroll down and select Save and return to paper or Save and display. 
    Note:
    Your students can now join the lecture (or other Teams meeting) by selecting the link in Moodle.

 

Outlook Calendar options

If you prefer, instead of using Teams calendar you can create a Teams meeting in Outlook calendar, then copy the meeting link to add to Moodle as above. The steps are a little different and there are less features available.

  1. Go to your Outlook calendar, select a meeting day and time, then select More options at the bottom right of the pop-up window or the arrows at the top right. 
  2. Enter a meeting Title.
    Note:  If you will record your Teams meeting, use a unique title to facilitate mapping to Panopto. 
  3. Toggle Teams meeting on, then select Save. 
  4. Select your saved meeting, then the drop-down arrow to the right of Join and in the drop-down menu choose Copy join link.

Teams meetings options

This table summarises the main More options settings available in Microsoft Teams meetings. 

Setting

Description

When to use

Meeting access

    
Who can bypass the lobby  Choose who can join the meeting directly without waiting in the lobby.  To control access. 
People dialing in can bypass the lobby  Allow phone dial-in participants to skip the lobby.  To reduce wait times for phone users. 
Who can admit from the lobby  Decide who can let people in from the lobby.  To restrict lobby management to specific roles. 
Announce when people dialing in join or leave  Get alerts when phone users join or leave. For awareness in meetings with dial-in participants. 

 Roles 

    
Co-organizers  Assign additional organizers with similar permissions.    For shared meeting management. Only people who have been invited to the meeting can be co-organisers. 
Who can present  Decide who can screenshare.  If there are multiple presenters and guests. 

Participation 

    

Allow mic for attendees 

 Enable or disable attendee microphones.  For webinars or large meetings. 

Allow camera for attendees 

 Enable or disable attendee cameras.  To manage video usage in meetings. 

Meeting chat 

 Control whether chat is enabled, disabled, or moderated.  To manage communication flow.

Q&A 

 Enable structured Q&A during the meeting.  For webinars or large presentations. 

Allow reactions 

 Allow participants to use emojis during the meeting.  To encourage engagement. 

Allow attendance report 

    

Recording & transcription 

 Start recording when the meeting begins.  For those who cannot attend or wish to review. Transcript can be hidden or stopped during recording.

Full list of Meeting options in Microsoft Teams

What access do the roles have in Microsoft Teams meetings

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