How to apply

The following guidelines will help you to apply for a position at the University of Waikato. Remember to proof-read the information you are providing before submitting your application.

Position Description and Person Specification

The Position Description describes the main purpose, key responsibilities and expected outcomes of the position. The Person Specification sets out the essential and preferred qualifications, knowledge, skills, experience, abilities and personal qualities that are required to succeed in the role.

Appointment committees use the criteria set out in person specifications for shortlisting and selection purposes.

You need to make a personal assessment of the essential/desired criteria against your own qualifications, skills and abilities to assess whether you should apply for any particular position.

Application form

This must be completed in full and online before the closing date.

List two or three referees whose consent has been obtained and who may be contacted for a confidential reference. Where possible they should be able to give work-related information and should have supervised or been senior to you in your current or most recent employment.

Covering letter

Your application form should be accompanied by a covering letter. This applies equally to internal applicants. The covering letter is an introduction to your application and should include:

  • a reference to the position for which you are applying;
  • information on the extent to which you match the requirements of the position as set out in the Person Specification;
  • any other relevant matters;
  • your reasons for applying;
  • any special contact details and/or limitations on your availability for interview.

Curriculum Vitae

Your Curriculum Vitae (CV), or resume, should contain full relevant information about educational qualifications, employment experience, particular accomplishments and so on. Those applying for academic positions should also include, as appropriate to the position, details of research outcomes and publications, teaching experience including post-graduate supervision, evidence of teaching effectiveness/quality (where possible enclose teaching evaluation summaries or similar), leadership / management / administrative experience, preferred teaching directions, current research interests and research plans, activities and success in attracting research funding, and professional development undertaken.

Closing date

Check the closing date for the position and ensure that you submit your application online by the closing date. Closing dates are listed in New Zealand time (GMT +12).

Acknowledgement of application

All applications are acknowledged promptly.


Shortlisting is completed as soon as possible after applications close. If you are selected for an interview you will be contacted and an interview time arranged.

For some academic and senior appointments, the CVs of shortlisted candidates become available for perusal by staff who have an interest in the appointment. Application forms, letters of application and referees’ reports remain confidential to the Appointment Committee. Applicants invited for interview may be asked to give a presentation, provide a teaching demonstration, undertake a skills test or engage in other selection activities.

Candidates who are not shortlisted will be advised as soon as possible.

Equal Employment Opportunity

Equal employment opportunity is University policy. The University is committed to taking positive steps to providing equality of opportunity in all aspects of employment and welcomes applicants from all sections of the community who have the necessary attributes to do the job. The Human Rights Act 1993 prohibits employment discrimination on the grounds of: gender; marital status; religious belief; ethical belief; colour; race; ethnic or national origins; disability; age; political opinion; employment status; family status; sexual orientation.

The University reserves the right to take immigration criteria into account when considering applicants.