First Aid Policy

Responsibility for policy: Health, Safety and Wellness Manager
Approving authority: Vice-Chancellor
Last reviewed: October 2017
Next review date: October 2022

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  1. This policy applies to all staff of the University of Waikato.


  1. The purpose of this policy is to:
    1. set out the University’s commitment to and arrangements for the provision of first aid, and
    2. set out responsibilities with respect to the provision of qualified first aid personnel and equipment.

Related documents

  1. The following documents set out further information relevant to this policy:


  1. In this policy:

    automated external defibrillator (AED) means a portable medical device that can automatically assess a patient’s heart rhythm, judge whether defibrillation is needed and, if required, administer an electric shock through the chest wall to re-establish an effective rhythm

    first aid meansthe immediate and basic care given to an injured or sick person to preserve life and minimise serious injury before a doctor, other health professional or emergency services take over their treatment

    First Aider means a staff member certified as having completed NZQA Registered Unit Standard  6401 Provide First Aid and/or 6402 Provide Basic Life Support and who has agreed to provide first aid to staff, students, contractors and/or visitors to the University as and when called on

    University vehicle means a vehicle owned or leased by the University for the purpose of conducting University business; it includes pool vehicles and work-related vehicles but excludes prototype vehicles developed in the course of teaching and research.


  1. The University of Waikato is firmly committed to providing a safe and healthy environment for staff, students, contractors and visitors to the University.
  2. In accordance with the Health and Safety at Work (General Risk and Workplace Management) Regulations 2016 the University undertakes to provide adequate first aid equipment and an appropriate number of trained workers available to administer first aid.

First aid equipment

  1. The provision of first aid equipment, including basic first aid kits, is the responsibility of each School or equivalent; responsibility for the maintenance and replacement of first aid equipment rests with the relevant First Aider/s within the relevant School or equivalent.
  2. Every permanently staffed building must contain at least one basic first aid kit; additional kits may be provided in multi-storied buildings and/or located close to areas of particular or special hazards such as bulk chemical storerooms or equipment workshops; first aid in temporarily staffed buildings, such as lecture theatre buildings L and S, is provided by Unisafe.
  3. Every University vehicle must contain a basic first aid kit, maintained by the Fleet Manager.
  4. The contents required in a basic first aid kit are set out in Appendix 1 of this policy.
  5. Specifications for first aid kits may vary depending on the hazards identified in the local area; responsibility for the provision and maintenance of specialist first aid kits and equipment rests with the relevant School or equivalent.
  6. First aid kits must be easily located, clearly visible and marked with a standard first aid sign (white cross on green background) that complies with New Zealand/Australian Standard NZ/AS 1319:1994 Safety Signs for the Occupation Environment.
  7. The provision of AEDs is determined by Unisafe and their locations are set out in Appendix 2 of this policy.
  8. Eye wash and shower equipment is installed where there is a risk of hazardous chemicals or infectious substances causing eye injuries; these units are maintained by Property Services to British Standard BS EN 15154-2:2006 Emergency Safety Showers. Plumbed-in Eye Wash Units or BA EN 15154-4:2009. Emergency Safety Showers. Non Plumbed--in Eyewash Units.

First Aiders

  1. The University will ensure the provision of at least one First Aider per 50 members of staff, including at least one First Aider in every University School or equivalent, nominated by the relevant Head of School, Director or equivalent.
  2. A minimum of 36 First Aiders with basic first aid training in NZQA Registered Unit Standard 6401 Provide First Aid and/or 6402 Provide Basic Life Support (i.e. CPR) will be maintained at the University’s expense; the locations of current First Aiders are set out in Appendix 3 of this policy.
  3. Specialised or advanced first aid training for particular specialised needs, such as for laboratory purposes, will be provided at the relevant School or equivalent’s expense.
  4. Additional first aiders may be required for special events or high-risk work; a first aid needs assessment, as set out in Appendix 4 of this policy, must be undertaken as part of prior planning for such events and activities.


  1. First Aiders are responsible for:
    1. administering first aid as and when called on by any staff, student, contractor or visitor to the University
    2. ensuring that the first aid kit in their School or equivalent is fully stocked, visible and available for use and regularly checking first aid kit contents and replenishing any expired or required consumables
    3. maintaining their skill by annual first aid and/or CPR refresher training and renewing their certification every two years, within three months of certificate expiry
    4. notifying the Health, Safety and Wellness Manager of any changes in their capacity to provide first aid or availability to remain a First Aider.
  2. Heads of School, Directors and equivalent are responsible for:
    1. ensuring that an annual first aid needs assessment has been carried out based on local hazards within their areas of responsibility using the template in Appendix 4 of this policy.
    2. ensuring the provision and maintenance of appropriate first aid equipment within their areas of responsibility
    3. ensuring that there are sufficient numbers of trained First Aiders within their areas of responsibility
    4. ensuring that all new staff in their areas of responsibility are aware of the relevant first aid provisions and procedures as part of their induction to the workplace and that all staff are reminded at least annually.
  3. The Health, Safety and Wellness Manager is responsible for:
    1. the management of First Aiders and the provision of approved first aid training
    2. maintaining a list of First Aiders that is readily available to staff
    3. notifying Heads of School, Directors and equivalent of any gaps in first aid coverage or expired training.
  4. The Fleet Manager is responsible for the provision and maintenance of first aid kits in University vehicles.
  5. In accordance with the Reporting of Accidents and Incidents Policy, all accidents or incidents, including those that required first aid, must be recorded using the University's online Accident Report Form within 24 hours or as soon as practicable..

Responsibility for monitoring compliance

  1. The Health, Safety and Wellness Manager is responsible for monitoring compliance with this policy and reporting any breaches to the Vice-Chancellor.
  2. Breaches of this policy may result in disciplinary action under the Staff Code of Conduct.


The term ‘School’ in this policy includes Faculties and the term ‘Head of School’ includes Deans.

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